Complete A-Z Realtor Operations Service for Team Leaders

Working with Your Virtual Team: Best Practices

Hiring a virtual assistant team is one of the fastest ways to scale your real estate business. But to get the best results, you need a clear process for communication, feedback, and task management. At GGC Virtual Assistants, we help realtors work seamlessly with our VA teams, saving time and boosting productivity.

1. Set Clear Expectations Early

Start with a kickoff call or onboarding session. Outline goals, preferred tools (e.g., CRM, Trello, Slack), and reporting schedules. When your VA team knows exactly what success looks like, they deliver faster and better results.

2. Use Effective Communication Tools

We recommend using platforms like Slack, Zoom, or email for quick updates and weekly check-ins. Our GGC team is already trained to use these tools, ensuring that no detail is missed.

3. Provide Constructive Feedback

Feedback helps refine processes and keeps tasks aligned with your business vision. We encourage clients to give simple, direct feedback that helps the team improve without micromanaging.

4. Prioritize Tasks Through a System

With ggcva.com, we use task boards and daily tracking to ensure that every prepaid hour is used efficiently. You can see exactly what’s being worked on, giving you full visibility.

5. Trust the Process

Our VA team isn’t just a group of assistants—we are your partners in success, managing tasks like CRM updates, social media, and admin so you can focus on growth.